Time: 12:00 - 3:00 p.m. MST

Location: Dominion Water & Sanitation District Office

9250 E. Costilla Ave., Ste. 400

Greenwood Village, CO 80112

Join via Outlook Teams Link HERE 

Meeting ID: 230 414 791 100

Passcode: W5WMaw

Dominion Water & Sanitation District

Regular Board Meeting Agenda

Introductory Business

1.      Call to Order / declaration of quorum.

2.      Review and consider approval of Agenda and meeting location.

3.      Review and consider approval of the July 15, 2025, Regular Board Meeting Minutes and the July 29, 2025, Special Board Meeting Minutes. (Enclosed)

4.      Board Study Session:

a.      Review and discuss the August 2025 Dominion Staff Reports.

5.      Public Comments:

Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes per person. Comments will be taken in the order reflected on the sign-in sheet.

6.      Board Matters:

a.      None.

Action Items

7.   Consent Agenda – The following items were discussed in detail at the August 25, 2025 Finance Committee meeting, see enclosed meeting notes. Director Ostermiller and H. Smethills approved these items and directed that they be placed on the August 26th, 2025 Board Agenda as consent items for DWSD Board consideration and action. The items can be approved with a single motion, or pulled from the consent agenda and discussed separately:

a.      Review and consider approval of claims represented on the Accounts Payable Report for July 2025 totaling $2,190,898.66. (Enclosed)

b.      Review and Ratify Consultant Agreement for Brown and Caldwell to provide expert testimony in support of the easement acquisition for the Chatfield Basin Water Reclamation Facility discharge, for a total not to exceed $30,000.

c.      Review and Ratify Independent Contractor Agreement (ICA) Amendment No. 1 for Tetra Tech for additional surveying services for the raw water line from the South Platte Diversion to the Moore Water Treatment Plant, for a total not to exceed $4,150.00.

d.      Review and Ratify proposed ICA Amendment No. 16 for CDM Smith for additional engineering services during construction for the Filing 7 lift station due to extended schedule and coordination with the contractor, for a total not to exceed $26,829.00.

e.      Review and consider approval of Change Order No. 4 for PCL Construction for Work Package 1, associated with the interim flow equalization basin and demolition work at the Chatfield Basin Water Reclamation Facility, for a total not to exceed $2,031,421.

f.       Review and consider approval of Change Order No. 5 for PCL Construction for Work Package 2a, associated with the pre-procurement of long lead electrical equipment for the Chatfield Basin Water Reclamation Facility, for a total not to exceed $1,781,847.

g.      Review and Ratify proposed Change Order for Brown’s Hill to expedite switchboard fabrication, for an amount not to exceed $8,690.00.

h.      Review and consider approval of the ICA between Sterling Ranch Development Company and Dominion Water and Sanitation Services for on-going financial and operations support provided by BKW Consulting, LLC for an estimated amount of $165,000.

District Leadership

 8.   Finance Matters:

a.      Discuss and review 2025 budget status

b.     Discuss 2026 budget process

9.   Operation Matters:

a.      Titan Road Lift Station maintenance discussion

b.     Update on controls for wholesale wastewater facilities

10.          Engineering Matters:

a.      Chatfield Basin Water Reclamation Project Update

b.     South Platte River Temperature Monitoring Results

c.      Filing 7 Lift Station Project Update

11.          District Management Matters:

a.      Regional Opportunities Study Update

b.     Discuss Plum Creek Water Gage and recommended next steps:

Review and Consider Approval of an Intergovernmental Agreement between Castle Pines Metropolitan District, Castle Pines North Metropolitan District, Highlands Ranch Water and Sanitation District, Dominion Water and Sanitation District and Town of Castle Rock acting by and through the Castle Rock Water Enterprise for a new Plum Creek Water gage.

12.          Administrative Matters:

a.      None.

13.          Communications Update:

a.       None.

Executive Leadership

14.  Executive Session:

Executive session of the Board of Directors pursuant to Section 24-6-402(4)(e), Colorado Revised Statutes, for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategies for negotiations, and instructing negotiators as it relates to the Water and Waste Water Services Agreement with the Range Metropolitan District Nos. 1-3, easement negotiations with Denver Water, negotiations with the Community of Louviers, negotiations with Roxborough Water & Sanitation District regarding the O-line agreement, negotiations with Castle Rock Water on the amended and restated FSC IGA, regional water opportunities, as well as certain potential water rights.

15.   Legal Matters:

a.      Review and Ratify the Tap and Facilities Fee Purchase Agreement (Richmond American Homes of Colorado, Inc. – Sterling Ranch Filing No. 7A – 50 SFD Lots)

b.     Review and Ratify the Tap and Facilities Fee Purchase Agreement (Trumark Properties, LLC – Sterling Ranch Filing No. 7A – 37 SFD Lots)

Conclusion

16.   Other Matters:

a.      Confirm date and quorum for September 16, 2025, Regular Board Meeting at 12:00 p.m. at the offices of Dominion Water & Sanitation District, Greenwood Village, Colorado.

17.   Adjournment