Board Regular Board Meeting
Dominion Water & Sanitation District
Regular Board of Directors Meeting
Time: 11:00 a.m.
Location: Office of DWSD
9250 E. Costilla Avenue, Suite 400
Greenwood Village, CO 80112
Meeting ID: 247 487 190 824 3
Passcode: cS9zc2NT
(Due to technical difficulties, the meeting invite above was updated 05/20/25 at 11:21am)
Dominion Water & Sanitation District
Board Meeting Agenda of the District and it's
Sterling Ranch Water & Wastewater Activity Enterprise
Board of Directors - Term Expires
Jeffrey LaForte, President - May 2029
John K. Ostermiller, President (Interim) - May 2027
Harold R. Smethills, Treasurer - May 2027
David Kerr, Secretary - May 2027
Brock Smethills, Assistant Secretary - May 2029
*Richard Shaw, Special Advisor to the District Board - N/A
Introductory Business
1. Call to Order / declaration of quorum.
2. Review and consider approval of Agenda and meeting location.
3. Review and consider approval of the April 15, 2025, Regular Board Meeting Minutes and the April 25, 2025, Special Board Meeting Minutes. (Enclosed)
4. Board Study Session:
a. Review and discuss and May 2025 Dominion Staff Reports.
5. Public Comments:
Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes per person. Comments will be taken in the order reflected on the sign-in sheet.
6. Board Matters:
a. Resolution Recognizing Jeff LaForte Service on the Dominion Board, Leadership as the Dominion Board President, and Commitment to Dominion (Enclosed)
b. Board election of officers
c. Summary of May 16, 2025, Finance Committee Meeting (Enclosed)
Executive Leadership
7. Executive Session:
Executive session of the Board of Directors pursuant to Section 24-6-402(4)(e), Colorado Revised Statutes, for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategies for negotiations, and instructing negotiators as it relates to easement negotiations with Denver Water.
Action Items
8. Consent Agenda – The following can be approved with a single motion, or pulled from the consent agenda and discussed separately:
a. Review and consider approval of claims totaling $2,309,268.57 represented on the Accounts Payable Report for the month of April 2025. (Enclosed)
b. Review and approve the Independent Contractors Agreement (ICA) with Honey Creek Resources, Inc. to complete a Cost-of-Service Analysis (COSA) based on the 2024 Carollo Rate Study for a total not to exceed the amount of $21,800. (Scope of Work Enclosed)
c. Review and approve the Independent Contractor Agreement (ICA) with CDM Smith, Inc. to support Roxborough WSD in obtaining Colorado Department of Public Health and Environment (CDPHE) approval and completion of the treatment modifications and optimization for the Moore Water Treatment Plant, for a total not to exceed the amount of $95,240 (Cost shared with Roxborough). (Scope of Work Enclosed)
d. Review and approve Amendment No. 2 with Encon Services, LLC. to provide construction management advisory services for the remaining duration of the Chatfield Basin Water Reclamation Facility (CBWRF) project, for a total not to exceed the amount of $393,910. (Scope of Work Enclosed)
e. Review and approve the Amendment No. 4 with LRE to provide additional sampling support on the South Platte River to advance the mass balance analysis for the easement acquisition in an amount to exceed $128,000. (Scope of Work Enclosed)
f. Review and approve Amendment No. 4 with Brown’s Hill to provide and install security cameras on the Low Zone Tank and flow control vault in an amount not to exceed $33,563. (Scope of Work Enclosed)
g. Review and approve the Amendment with Hazen and Sawyer to define DWSD’s GIS and asset management needs, for a total not to exceed the amount of $28,000. (Scope of Work Enclosed)
h. Review and approve the Amendment with Brown & Caldwell to provide support on the easement acquisition and CDPHE permit modification for the Chatfield Basin Water Reclamation Facility, for a total not to exceed the amount of $30,000. (Scope of Work Enclosed)
i. Review and ratify the ICA with iSolved HCM, LLC to replace ProLiant as Dominion’s Timekeeping and Payroll platform, for a one-time fee not to exceed $460.44 and a reoccurring amount of $261.84/mo. (Scope of Work Enclosed)
District Leadership
9. Operation Matters:
a. Update on the ERP connection and operations
b. Update on the Roxborough Moore WTP optimization
10. Engineering Matters:
a. Update on the CBWRF Progressive Design Build
b. Discuss finding from the Water Master Plan
11. District Management Matters:
a. Review and consider approval of the Resolution of the Board of Directors of Dominion Water & Sanitation District Adopting Amended and Restated Rules and Regulations. (Enclosed)
12. Finance Matters:
a. Provide high level update on CDA and Audit Schedule
b. Discuss Interim Finance Committee Meeting
13. Administrative Matters:
a. None.
14. Communications Update:
a. Aquasight Podcast with Andrea Cole – How does a small utility set the pace for water innovation in the Western U.S https://www.dominionwsd.org/how-a-small-district-in-colorado-is-leading-the-west-in-water-innovation-podcast
Executive Leadership
15. Executive Session:
Executive session of the Board of Directors pursuant to Section 24-6-402(4)(e), Colorado Revised Statutes, for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategies for negotiations, and instructing negotiators as it relates to easement negotiations on the Amended and Restated Intergovernmental Agreement for the Delivery of Water with the City of Aurora, and Water and Wastewater Service Agreement with the Range Metropolitan District Nos. 1-3, as well as certain potential water rights, and pursuant to 24-6-402(4)(f) for the purpose of determining positions relative to personnel matters, namely annual review of the District’s General Manager.
16. Legal Matters:
1. Review and consider approval of the Amended and Restated Intergovernmental Agreement (IGA) for the Delivery of Water with the City of Aurora (Enclosure)
2. Review and consider approval of the Water and Wastewater Service Agreement with the Range Metropolitan District Nos. 1-3. (Enclosure)
Executive Leadership
17. Executive Session:
Executive session of the Board of Directors pursuant to 24-6-402(4)(f) for the purpose of determining positions relative to personnel matters, namely performance review of the District’s General Manager.
Conclusion
18. Other Matters:
a. Confirm date and quorum for June 17, 2025, Regular Board Meeting at 12:00 p.m. at the offices of Dominion Water & Sanitation District, Greenwood Village, Colorado.
19. Adjournment