Board Regular Meeting for Dominion Water & Sanitation District Board of Directors - 9am (Rescheduled from 12/16/25)
Time: 9:00 a.m. to 12:00 p.m,.
Location: Dominion Office
9250 Costilla Ave., Suite 400
Greenwood Village, CO 80112
Join the meeting via Outlook Teams HERE
MEETING AGENDA
1. Call to Order / declaration of quorum.
2. Review and consider approval of Agenda and meeting location.
3. Review and consider approval of the November 18, 2025, Regular Board Meeting Minutes. (Enclosed)
4. Board Study Session:
a. Review and discuss the December 2025 Dominion Staff Reports.
5. Public Comments:
Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes per person. Comments will be taken in the order reflected on the sign-in sheet.
6. Board Matters:
None.
Action Items
7. Consent Agenda
The following items were discussed in detail at the December 12, 2025 Finance Committee meeting, see enclosed meeting notes. Director Ostermiller and H. Smethills approved these items and directed that they be placed on the December 19th, 2025 Board Agenda as consent items for DWSD Board consideration and action. The items can be approved with a single motion, or pulled from the consent agenda and discussed separately: (Summary Enclosed)
a. Review and consider approval of claims represented on the Accounts Payable Report for November 2025 totaling $2,492,427.27. (Enclosed)
b. Review and ratify Amendment to the Waterton Road Water Line Independent Contractor Agreement for CDM Smith, Inc., to complete the final design of the Waterton Road waterline to confirm all uses along the line and to prepare bid documents, for a total cost not to exceed $150,500.
District Leadership
8. Finance Matters:
a. Review and Consider Approval of the Revised Engagement Letter for a Single Audit – Due to federal funds being received by Dominion in 2025 the audit needs to be slightly modified to meet requirements with a slight adjustment in fee (+$5,500). (Enclosed)
b. Review and Adopt the Resolution Approving the Dominion 2026 Tap and Service Fees (Enclosed)
c. Discuss potential funding opportunities for 5-year CIP
9. Operation Matters:
None.
10. Engineering Matters:
a. Update on Chatfield Basin Water Reclamation Facility Design and Construction
b. Update on the Filing 7 Lift Station Construction & Close Out
11. District Management Matters:
a. Review and Approve the Updated 2026 Employee Handbook (Enclosed)
b. Review and Discuss the Regional Opportunities Study and Next Steps
c. Rainwater Harvesting Water Court Application Update
d. Proposed Water Plan Grant for Commercial, Industrial, and Institutional (CII) Water Demand and Adequacy Standards Study (Enclosed)
12. Legal Matters:
None.
13. Administrative Matters:
None.
14. Communications Update:
None.
Executive Leadership
15. Executive Session:
Executive session of the Board of Directors pursuant to Section 24-6-402(4)(e), Colorado Revised Statutes, for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategies for negotiations, and instructing negotiators as it relates to the Easement negotiations with Denver Water, negotiations with Roxborough Water & Sanitation District regarding amending the O-Line Agreement, negotiations with Louviers Water & Sanitation District regarding an emergency interconnection agreement, negotiations with The Range Metropolitan Districts 1-3 for amended service agreement, as well as certain potential water rights.
Conclusion
16. Other Matters:
a. Confirm date and quorum for January 20th, 2026, Regular Board Meeting at 12:00 p.m. at the offices of Dominion Water & Sanitation District, Greenwood Village, Colorado.